Data Policy

This Privacy Policy clarifies the nature, scope and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offering and the related websites, features and content, as well as external online presence, e.g. our Social Media Profile (collectively referred to as the “online offering”). Regarding the terminology used, for example, “personal data” or its “processing” we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).

Responsible Company:
Company.: Future of Work Solutions GmbH (in the following also called „Journeyman“)
Adress: Rosenthaler Straße 13
Postcode, City, Country: 10119 Berlin, Germany
Commercial Register/Nr.: HRB 181663 B
Managing Director: Samuel Wurster, David Patzer
Telephone Number: +49 30 21782246
E-Mail Address: privacy@journeyman.io

Types of processed data:
– Inventory and contact information (e.g., names, addresses, e-mail, telephone numbers).
– Profile data (e.g. professional experience, education, language skills).
– Contract data (e.g. subject matter, term, customer category).
– Payment data (e.g. invoice, payment history).
– Usage data (e.g. visited websites, interest in content, access times).
– Meta / communication data (e.g. device information, IP addresses).
– Applicant data (e.g. name, contact details, CV data).

Processing of special categories of data (Article 9 (1) GDPR):
No special categories of data are processed.

Categories of data subjects:
– Private customers, business customers
– Visitors/users of the online offer.
– Suppliers, service providers.
– Applicants.
In the following, we also refer to the persons concerned as “users”.

Purpose of processing:
– Providing the online offer, its contents, and functions.
– Provision of contractual services, other services, and customer care.
– Answering contact requests and communicating with users.
– Marketing, advertising, and market research.
– Safety measures.

Date: 11.12.2018

1. Relevant legal bases

In accordance with Art. 13 GDPR, we inform you about the legal basis of our data processing. Unless the legal basis in the data protection declaration is mentioned, the following applies: The legal basis for obtaining consent is Article 6 (1) lit. a and Art. 7 DSGVO, the legal basis for the processing for the performance of our services and the execution of contractual measures as well as the response to inquiries is Art. 6 (1) lit. b DSGVO, the legal basis for processing in order to fulfill our legal obligations is Art. 6 (1) lit. c DSGVO, and the legal basis for processing in order to safeguard our legitimate interests is Article 6 (1) lit. f DSGVO. If vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d DSGVO serves as legal basis.

2. Changes and updates to the privacy policy

We ask you to inform yourself regularly about the content of our privacy policy. We will adjust the privacy policy as soon as the changes to the data processing we make require it. We will inform you as soon as the changes require you to cooperate (e.g. consent) or other individual notifications are necessary.

3. Safety measures

We take appropriate technical measures in accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing as well as the different likelihood and severity of the risk to the rights and freedoms of natural persons and organizational measures to ensure a level of protection appropriate to the risk. Measures include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as their access, input, disclosure, availability and separation. In addition, we have established procedures that ensure the perception of data subject rights, data deletion and data vulnerability. Furthermore, we consider the protection of personal data already in the development, or selection of hardware, software and procedures, according to the principle of data protection by technology design and by privacy-friendly default settings taken into account (Article 25 GDPR).
One of the security measures is the encrypted transfer of data between your browser and our server.

4. Collaboration with processors and third parties

4.1. If, in the context of our processing, we disclose data to other persons and companies (processors or third parties), transmit them to them or otherwise grant them access to the data, this is done only based on a legal permission (e.g. if a transmission of the data to third parties is necessary, as to payment service providers, in accordance with Art. 6 (1) (b) GDPR to fulfill the contract), your consent to a legal obligation or on the basis of our legitimate interests (e.g. in the use of agents, Webhosters, etc.).

4.2. If we commission third parties to process data based on a so-called ” Auftragsverarbeitungsvertrag”, this is done on the basis of Art. 28 GDPR.

5. Transfer to third parties

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or in the context of the use of third-party services or disclosure or transmission of data to third parties, this will only be done if it is to fulfill our (pre) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only in the presence of the special conditions of Art. 44 et seq. DSGVO. That means that the processing takes place on the basis of specific guarantees, such as the officially recognized level of data protection (e.g. for the US through the Privacy Shield) or compliance with officially recognized specific contractual obligations (so-called “standard contractual clauses”).

6. Rights of data subjects

6.1. You have the right to ask for confirmation as to whether the data in question is being processed and for information about this data as well as for further information and a copy of the data in accordance with Art. 15 GDPR.

6.2. You have accordingly. Art. 16 DSGVO the right to demand the completion of the data concerning you or the correction of the incorrect data concerning you.

6.3. In accordance with Art. 17 GDPR, you have the right to demand that the relevant data be deleted immediately or, alternatively, to require a restriction of the processing of data in accordance with Art. 18 GDPR.

6.4. You have the right to demand that the data relating to you, which you have provided to us, be obtained in accordance with Art. 20 GDPR and request their transmission to other persons responsible.

6.5. According to Art. 77 GDPR, you also have the right to lodge a complaint with the responsible supervisory authority.

7. Withdrawal

You have the right to withdraw granted consent in accordance with. Art. 7 para. 3 DSGVO with effect for the future.

8. Right of objection

You can object to the future processing of your data in accordance with Art. 21 GDPR at any time. The objection may in particular be made against processing for direct marketing purposes.

9. Cookies and the right of objection for direct advertising

We use temporary and persistent cookies, i.e. small files that are stored on users’ devices (for an explanation of the term and function, see last section of this Privacy Policy). In part, the cookies are used for security or to operate our online offer (e.g. for the presentation of the website) or to save the users decision when confirming the cookie banner. In addition, we or our technology partners use cookies for measuring reach and marketing purposes, which users are informed about in the course of the privacy policy.
A general contradiction to the use of cookies used for online marketing purposes can be explained in a variety of services, especially in the case of tracking, via the US website http://www.aboutads.info/choices/ or the EU site http://www.youronlinechoices.com/. Furthermore, the storage of cookies can be achieved by switching them off in the settings of the browser. Please note that maybe not all features of this online offer can be used then.

10. Deletion of data

10.1. The data processed by us is deleted or limited in their processing in accordance with Articles 17 and 18 GDPR. Unless explicitly stated in this privacy policy, the data stored by us is deleted as soon as it is no longer required for its purpose and the deletion does not conflict with any statutory storage requirements. Unless the data is deleted because it is required for other and legitimate purposes, its processing will be restricted. That means the data is blocked and not processed for other purposes. This applies, for example for data that must be kept for commercial or tax reasons.

10.2. Germany: According to legal requirements, the storage takes place in particular for 6 years according to § 257 paragraph 1 HGB (trading books, inventories, opening balance sheets, annual accounts, trade letters, accounting documents, etc.) and for 10 years in accordance with § 147 Abs. 1 AO (books, records , Management reports, accounting documents, trade and business letters, documents relevant to taxation, etc.).

11. Provision of contractual services

11.1. We process inventory data (e.g. names and addresses as well as contact details of users), contract data (e.g. services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services in accordance with Art. Art. 6 para. 1 lit b. DSGVO. The entries marked as obligatory in online forms are required for the conclusion of the contract.

11.2. Private customers can create a profile by documenting in particular their professional experience and knowledge. As part of the registration, the necessary mandatory information will be communicated to the users. The user accounts are not public and cannot be indexed by search engines. The transfer of data from these profiles to business customers (that is potential employers abroad) is only after explicit consent of the user to pass them on. If users wish to delete their profile, their data will be deleted with regard to the user account. Their retention is for commercial or tax law reasons according to Art. 6 para. 1 lit. c DSGVO necessary. It is up to users to back up their data. We are entitled to irretrievably delete all user data stored.

11.3. As part of the registration and re-registration as well as use of our online services, the IP address and the time of the respective user action will be saved. The storage is based on our legitimate interests, as well as the user’s protection against misuse and other unauthorized use. A transfer of these data to third parties does not take place, unless it is necessary for the prosecution of our claims or there is a legal obligation in accordance with. Art. 6 para. 1 lit. c DSGVO.

11.4. We process usage data (e.g. the visited websites of our online offer, interest in our products) and content data (e.g. entries in the contact form or user profile) for advertising purposes in a user profile in order to e.g. show the user information based on their previously used services.

11.5. The deletion takes place after expiration of legal warranty and comparable obligations. The necessity of keeping the data is checked every three years; in the case of legal archiving obligations, the deletion takes place after its expiry (end of commercial law (6 years) and tax law (10 years) retention obligation); Information in the customer account remains until its deletion.

12. Contacting

12.1. When contacting us (via contact form or e-mail), the information provided by the user to process the contact request are processed acc. Art. 6 para. 1 lit. b) DSGVO.

12.2. User information can be stored in our Customer Relationship Management System (“CRM System”) or similar request organization and email clients.

12.3. We use the Office365 e-mail and office management system from the Microsoft Corporation provider, One Microsoft Way, Redmond, WA 98052, USA, based on our legitimate interests (efficient and rapid processing of user requests and office organization support). For this purpose, we have concluded a contract with Microsoft with so-called standard contractual clauses, in which Microsoft commits itself to processing user data only in accordance with our instructions and compliance with the EU data protection standard. Microsoft is also certified under the Privacy Shield Agreement, which provides an additional guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000KzNaAAK).

12.4. We also use the CRM system HubSpot by HubSpot (IN., 25 First Street, 2nd Floor, Cambridge, MA 02141, United States) based on our legitimate interests (efficient and fast processing of user requests). For details, see the separate section on HubSpot below.

12.5. We delete the requests, if they are no longer required. We check the necessity every two years; Inquiries from customers who have a customer account, we store permanently and refer to the deletion on the details of the customer account. In the case of legal archiving obligations, the deletion takes place after its expiry (end of commercial law (6 years) and tax law (10 years) retention obligation).

13. Comments and posts

13.1. If users leave comments or other posts, their IP addresses are stored for 7 days, based on our legitimate interests within the meaning of Art. 6 para. 1 lit. f.

13.2. This is for our own safety, if someone leaves illegal content in comments and contributions (insults, prohibited political propaganda, etc.). In this case, we ourselves can be prosecuted for the comment or post and are therefore interested in the identity of the author.

14. Collection of access data and log files

14.1. Based on our legitimate interests within the meaning of Art. 6 para. 1 lit. f. DSGVO we collect data on every access to the server on which this service is located (so-called server log files). The access data includes name of the retrieved web page, file, date and time of retrieval, amount of data transferred, message about successful retrieval, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider.

14.2. Logfile information is stored for security reasons (e.g. to investigate abusive or fraudulent activities) for a maximum of seven days and then deleted. Data whose further retention is required for evidential purposes shall be exempted from the cancellation until final clarification of the incident.

15. Online presence in social media

15.1. We maintain online presence within social networks and platforms in order to communicate with customers, prospects and users active there and to inform them about our services. When calling the respective networks and platforms, the terms and conditions and the data processing guidelines apply to their respective operators.

15.2. Unless otherwise stated in our privacy policy, users’ data will be processed as far as they communicate with us within social networks and platforms, e.g. write posts on our online presence or send us messages.

16. Cookies & audience measurement

16.1. Cookies are information transmitted from our web server or third-party web servers to users’ web browsers and stored there for later retrieval. Cookies can be small files or other types of information storage.

16.2. We use “session cookies” that are only stored for the duration of the current visit to our online presence (for example, to enable the storage of your login status or the shopping cart function and thus the use of our online offer at all). In a session cookie, a randomly generated unique identification number is stored, a so-called session ID. In addition, a cookie contains information about its origin and the retention period. These cookies cannot save any other data. Session cookies will be deleted if you have finished using our online offer and you have e.g. log out or close the browser.

16.3. The use of cookies in the context of pseudonymous range measurement informs users in the context of this privacy policy.

16.4. If users do not want cookies stored on their computer, they will be asked to disable the option in their browser’s system settings. Saved cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

16.5. You may opt for the use of cookies for distance measurement and promotional purposes through the Network Advertising Initiative’s opt-out page (http://optout.networkadvertising.org/) and the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

17. Hosting (AWS)

17.1. We use the services of Amazon Web Services, 410 Terry Avenue North, Seattle, WA 98109-5210, United States, (“AWS”) based on our legitimate interests (i.e. interest in the economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO) for hosting the website and our own software.

17.2. The data is physically stored in Germany (availability zone Frankfurt) and not transferred to third countries. For this purpose, we have entered into a contract with AWS with so-called standard contractual clauses, in which AWS commits itself to processing the data only in accordance with our instructions and compliance with the EU data protection standard. AWS is also certified under the Privacy Shield Agreement, regardless of the availability zone, providing an additional guarantee to comply with European privacy legislation (https://www.privacyshield.gov/participant?id=a2zt0000000TN8pAAG&status=Active).

18. Automation tool (Zapier)

18.1. When connecting different systems through an automation tool personal data for the provision of contractual services, service and customer care according to Art. 6 para. 1 lit. b) DSGVO is processed in the automation tool.

18.2. We use the Zapier tool, Zapier Inc., 548 Market St # 62411, San Francisco, California 94104., USA, based on our legitimate interests (efficient and fast connection of internal systems). To this end, we have entered into a contract with Zapier with so-called standard contractual clauses, in which Zapier commits itself to processing user data only in accordance with our instructions and compliance with the EU data protection standard. Zapier is also certified under the Privacy Shield Agreement, providing an additional guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000TNk2AAG&status=Active).
18.3. We remain in the log files of Zapier. They will be deleted at the latest after 3 months.

19. Google Analytics

19.1. Based on our legitimate interests (i.e. interest in the analysis, optimization, and economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO), Google Analytics uses a web analytics service provided by Google LLC (“Google”). Google uses cookies. The information generated by the cookie about the use of the online offer by the users are usually transmitted to a Google server in the USA and stored there.

19.2. Google is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

19.3. Google will use this information on our behalf to evaluate the use of our online offer by users, to compile reports on the activities within this online offer and to provide us with further services related to the use of this online offer and the internet usage. In this case, pseudonymous usage profiles of the users can be created from the processed data.

19.4. We use Google Analytics to display the advertisements displayed within Google and its affiliate advertising services so that they are only shown to those users who have shown an interest in our online offering or who have certain characteristics (e.g. interest in specific topics or products that may be used, determined by the visited websites), which we transmit to Google (so-called “Remarketing”, or “Google Analytics Audiences”). With Remarketing Audiences, we also want to make sure that our ads are in line with the potential interest of users and are not annoying.

19.5. We only use Google Analytics with activated IP anonymization. This means that the IP address of the users will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there.

19.6. The IP address submitted by the user’s browser will not be merged with other data provided by Google. Users can prevent the storage of cookies by setting their browser software accordingly; Users may also prevent the collection by Google of the data generated by the cookie and related to their use of the online offer and the processing of such data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

19.7. For more information about data use by Google, setting and contradictory options, visit the websites of Google: https://www.google.com/intl/de/policies/privacy/partners („Datennutzung durch Google bei Ihrer Nutzung von Websites oder Apps unserer Partner“), https://policies.google.com/technologies/ads („Datennutzung zu Werbezwecken“), https://adssettings.google.com/authenticated („Informationen verwalten, die Google verwendet, um Ihnen Werbung einzublenden“).

20. Google-Re/Marketing-Services

20.1. On the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO) we use the marketing and remarketing services (“Google Marketing Services “), LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA, (” Google “).

20.2. Google is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

20.3. Google Marketing Services allows us to better target advertisements for and on our website so that we only present ads to users that potentially match their interests. If a user e.g. are shown ads for products he’s been interested in on other websites, this is called remarketing. For these purposes, when Google and our other websites accessing Google Marketing Services are directly accessed by Google, a code will be executed by Google and so-called (re) marketing tags (invisible graphics or code, also called “Web Beacons “) incorporated into the website. With their help, the user is provided with an individual cookie, i.e. a small file is saved (instead of cookies, comparable technologies can also be used). The cookies can be set by different domains, including google.com, doubleclick.net, invitemedia.com, admeld.com, googlesyndication.com or googleadservices.com. In this file is noted which web pages the user visited, for what content he is interested and what offers he has clicked, as well as technical information about the browser and operating system, referring web pages, visit time and other information on the use of the online offer. The IP address of the user is also recorded, whereby in the context of Google Analytics we announce that the IP address is shortened within member states of the European Union or other parties to the Agreement on the European Economic Area and only in exceptional cases transmitted and shortened to one Google server in the US. The IP address will not be merged with data of the user within other offers from Google. The above information may also be linked by Google with such information from other sources. If the user then visits other websites, they can be displayed according to his interests, the ads tailored to him.

20.4. The data of the users are pseudonym processed in the context of the Google marketing services. That means that Google stores and processes e.g. not the name or e-mail address of the user, but processes the relevant data cookie-related within pseudonymous user profiles. That from the perspective of Google, the ads are not managed and displayed to a specifically identified person, but to the cookie owner, regardless of who that cookie owner is. This does not apply if a user has explicitly allowed Google to process the data without this pseudonymization. The information collected about users through Google Marketing Services is transmitted to Google and stored on Google’s servers in the United States.

20.5. Among the Google marketing services we use inter alia the online advertising program “Google AdWords”. In the case of Google AdWords, each advertiser receives a different “conversion cookie”. Cookies cannot be tracked through AdWords advertisers’ websites. The information collected through the cookie is used to generate conversion statistics for AdWords advertisers who have opted for conversion tracking. Advertisers will see the total number of users who clicked on their ad and were redirected to a conversion tracking tag page. However, they do not receive information that personally identifies users.

20.6. We can engage third-party ads based on Google’s DoubleClick marketing service. DoubleClick uses cookies that enable Google and its affiliate websites to serve ads based on users’ visits to this site or other sites on the Internet.

20.7. Furthermore, we can use the service “Google Optimizer”. Google Optimizer allows us to understand how various changes to a website (such as changes in input fields, themes, etc.) can be made in so-called “A / B testings”. Cookies are stored on users’ devices for these purposes. Only pseudonymous data of the users are processed.

20.8. In addition, we may use the “Google Tag Manager” to integrate and manage the Google Analytics and Marketing Services on our website.

20.9. For more information about Google’s data usage for marketing purposes, see the overview page: https://policies.google.com/technologies/ads, you find Google´s privacy policy on https://policies.google.com/privacy.

20.10. If you wish to opt-out of interest-based advertising through Google Marketing Services, you can take advantage of Google’s recruitment and opt-out options: https://adssettings.google.com/authenticated.

21. Facebook, Custom Audiences, Facebook marketing services and “Fanpage”

21.1. Due to our legitimate interests in analysis, optimization and economic operation of our online offer and for these purposes, we use the so-called “Facebook pixel” within our online offer and werun the so-called “Fanpage”, both provided by the social network Facebook, by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025 , USA, or, if you are located in the EU, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland (“Facebook”).

21.2. Facebook is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active).

21.3. With the help of the Facebook pixel, it is on the one hand possible for Facebook to determine the visitors to our online offer as a target group for the display of advertisements (so-called “Facebook ads”). Accordingly, we use the Facebook Pixel to display the Facebook Ads we submit to only those Facebook users who have also shown an interest in our online offering or who have certain characteristics (e.g. interests in certain topics or products, the determined by the visited websites), which we transmit to Facebook (so-called “Custom Audiences”). With the help of the Facebook pixel, we also want to make sure that our Facebook ads are in line with the potential interest of users and are not annoying. With the help of the Facebook pixel, we can also understand the effectiveness of the Facebook ads for statistical and market research purposes, by seeing whether users were redirected to our website after clicking on a Facebook ad (so-called “conversion”).

21.4. The so-called “Fanpage” on Facebook enables better communication with our customers and potential prospects. When visiting the “Fanpage”, data may be automatically collected for advertising and market research purposes. This information may also be used to display the Facebook Ads we submit to only those Facebook users who have also shown an interest in our online offering or who have certain characteristics (e.g. interests in certain topics or products, the determined by the visited websites.

21.5. The processing of the data by Facebook is part of Facebook’s data usage policy. Accordingly, general notes on how to display Facebook Ads, in Facebook’s Data Usage Policy: https://www.facebook.com/policy.php. Special information and details about the Facebook pixel and how it works can be found in the Help section of Facebook: https://www.facebook.com/business/help/651294705016616

21.6. You may object to the capture by the Facebook Pixel and use of your data to display Facebook Ads. To set which types of ads you see within Facebook, you can go to the page set up by Facebook and follow the instructions for the usage-based advertising settings: https://www.facebook.com/settings?tab=ads. The settings are platform independent, i.e. they are adopted for all devices, such as desktop computers or mobile devices.

21.7. To prevent the collection of your data by means of the Facebook pixel on our website, please click the following link: https://journeyman.io/de/opt-out/. Note: Clicking on the link will save an opt-out cookie on your device. If you delete the cookies in this browser, then you have to click on the link again. Furthermore, the opt-out only applies within the browser you use and only within our web domain on which the link was clicked.

21.8. You can also object to the use of Cookies for distance measurement and promotional purposes via the deactivation page of the Network Advertising Initiative (http://optout.networkadvertising.org/) and also via the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

22. HubSpot

22.1. On the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO) we use the CRM and marketing services (in short “Google Marketing Services “) HubSpot Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141, United States, (” Hubspot “).

22.2. The information we collect in Hubspot is used exclusively to efficiently and quickly handle user requests, provide contractual services, service and customer care, and provide and optimize our marketing. For this purpose, we have entered into a contract with HubSpot with so-called standard contractual clauses in which HubSpot commits itself to processing user data only in accordance with our instructions and compliance with the EU data protection standard. HubSpot is also certified under the Privacy Shield Agreement, providing an additional guarantee to comply with European privacy legislation (https://www.privacyshield.gov/participant?id=a2zt0000000TN8pAAG&status=Active).

22.3. Hubspot uses so-called “web beacons” as well as “cookies” that are stored on your computer and that allow us to analyze your use of the website. The collected information (e.g., IP address, geographic location, browser type, duration of visit, and pages visited) evaluates Hubspot on our behalf to generate reports about the visit and the pages you visit. If you generally do not want to collect cookies, you can prevent the storage of cookies at any time by your browser setting.

23. Project management

23.1. In project management, the project-related information of customers for the provision of contractual services, service and customer care acc. Art. 6 para. 1 lit. b) DSGVO are processed in the project management tool.

23.2. We use “Trello”, Trello Inc., 55 Broadway, 25th Floor, New York NY 10006, USA, based on our legitimate interests (efficient and fast project management). For this purpose, we have entered into a contract with Trello with so-called standard contractual clauses, in which Trello undertakes to process user data only in accordance with our instructions and to comply with the EU data protection standard. Trello is also certified under the Privacy Shield Agreement, providing an additional guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000KzX1AAK&status=Active).

23.3. We delete the project information if it is no longer necessary. We check the necessity every two years.

24. For applicants (as a employee of Journeyman, not abroad)

24.1. We process personally identifiable information about you for the purpose of your application for employment, to the extent necessary for the decision to establish employment with us. The legal basis is § 26 para. 1 in conjunction with para. 8 sent. 2 BDSG. Furthermore, we may process personal data about you, as far as this is required to defend against asserted legal claims from the application process against us. The legal basis is Article 6 (1) (f) GDPR, for example, the legitimate interest is a burden of proof in proceedings under the General Equal Treatment Act (AGG). Insofar as employment arises between you and us, pursuant to § 26 (1) BDSG we may further process the personal data you have already received for employment purposes if this is necessary for the performance or termination of the employment relationship or for performance or fulfillment of required by a law or collective agreement, an operating or service agreement (collective agreement) and duties of employee representation.

24.2. We process data related to your application. This may include general personal information (such as name, address and contact details), details of your professional qualifications and education, or CVET information, or other information that you provide to us in connection with your application. Incidentally, we can process your publicly available job-related information, such as a profile in professional social media networks.

24.3. We store your personal information as long as it is necessary to decide on your application. Insofar as an employment relationship between you and us does not materialize, we may also continue to store data as far as necessary to defend against possible legal claims. The application documents will be deleted two months after notification of the rejection decision, unless a longer storage due to litigation is required.

25. Communication via WhatsApp

25.1. If you have provided your telephone number during registration and have agreed to communicate via WhatsApp, we will also communicate with you using WhatsApp Ireland Limited’s messaging service, 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland. Your name and phone number will be shared with WhatsApp. Below you will find individual information on the offer of and your options with Journeyman. During the individual preparation for the trip abroad, your personal contact can also communicate with you via WhatsApp.

25.2. WhatsApp receives additional personal information (especially metadata of communication) during communication. The data can also be processed in non-EU countries (e.g. the USA). WhatsApp is certified under the Privacy Shield Agreement (https://www.privacyshield.gov/participant?id=a2zt0000000TSnwAAG&status=Active).

25.3. WhatsApp can share data with companies inside and outside the Facebook group. Journeyman has neither knowledge nor influence on the passing on. For more information, see the WhatsApp Privacy Policy (https://www.whatsapp.com/legal/#privacy-policy).

25.4. You can revoke the consent at any time without giving reasons, e.g. via WhatsApp, email to privacy@journeyman.io or by mail. In this case, Journeyman will delete the chat history and contact in the Journeyman WhatsApp account.

26. Jetpack (WordPress Stats)

26.1. Based on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO) we use the plugin Jetpack (here the subfunction “WordPress Stats”), which includes Visitor Visibility Statistics Tool and operated by Automattic, Inc. 132 Hawthorne Street San Francisco, CA 94107, USA. Jetpack uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of the use of the website by you.

26.2. Automattic is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European privacy legislation (https://www.privacyshield.gov/participant?id=a2zt0000000CbqcAAC&status=Active).

26.3. The information generated by the cookie about your use of this online offer is stored on a server in the USA. Here, user profiles of the users can be created from the processed data, these being used only for analysis and not for advertising purposes. For more information, see the Automattic Privacy Policy: https://automattic.com/privacy/ and notes for Jetpack-Cookies: https://jetpack.com/support/cookies/.

27. Newsletter

27.1. With the following information we inform you about the content of our newsletter as well as the registration, dispatch and statistical evaluation procedures as well as your right of objection. By subscribing to our newsletter, you agree to the receipt and the procedures described.

27.2. Content of the newsletter: We send newsletters, e-mails and other electronic notifications with advertising information (hereinafter “newsletter”) only with the consent of the recipient or a legal permission. Insofar as the contents of a newsletter are concretely described, they are authoritative for the consent of the users. Incidentally, our newsletters contain information about our products, offers, promotions and our company.

27.3. Double opt-in and logging: Registration for our newsletter is done in a so-called double-opt-in procedure. That means that after registration, you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that nobody can register with external e-mail addresses. The registration for the newsletter will be logged in order to prove the registration process according to the legal requirements. This includes the storage of the login and the confirmation time, as well as the IP address. Likewise, changes to your data stored with the shipping service provider will be logged.

27.4. Shipping Service Provider: The newsletter is distributed via “MailChimp”, a mailing list platform of Rocket Science Group, LLC, 675 Ponce De Leon Ave # 5000, Atlanta, GA 30308, USA. You can see the privacy policy of the shipping service provider here: https://mailchimp.com/legal/privacy/. The Rocket Science Group LLC is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data protection standards (https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active).

27.5. Furthermore, the shipping service provider may, according to its own information, transmit these data in pseudonymous form, i.e. without assignment to a user, to optimize or improve their own services use, for example, for the technical optimization of shipping and the presentation of newsletters or for statistical purposes, to determine from which countries the recipients come. However, the shipping service provider does not use the data of our newsletter recipients to write them down or to pass them on to third parties.

27.6. Credentials: To subscribe to the newsletter, it is sufficient to provide your e-mail address. Optionally, we ask you to give a name for personal address in the newsletter.

27.7. Measuring success – The newsletters contain a so-called “web beacon”, i.e. a pixel-sized file that is retrieved from the shipping service provider’s server when the newsletter is opened. This call will initially collect technical information, such as information about the browser and your system, as well as your IP address and time of retrieval. This information is used to improve the technical performance of services based on their specifications or audience and their reading habits, based on their locations (which can be determined using the IP address) or access times. Statistical surveys also include determining if the newsletters will be opened, when they will be opened, and which links will be clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our endeavor nor that of the shipping service provider to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

27.8. Germany: The sending of the newsletter and the measurement of success are based on the consent of the recipients acc. Art. 6 para. 1 lit. a, Art. 7 DSGVO in connection with § 7 Abs. 2 Nr. 3 UWG or on the basis of the legal permission according to Art. § 7 Abs. 3 UWG.

27.9. Austria: The dispatch of the newsletter and the success measurement are made on the basis of a consent of the recipients acc. Art. 6 para. 1 lit. a, Art. 7 DSGVO i.V.m. § 107 Abs. 2 TKG or on the basis of the legal permission acc. Section 107 (2) and the like 3 TKG.

27.10. The logging of the registration process is based on our legitimate interests in accordance with. Art. 6 para. 1 lit. f DSGVO and serves as proof of consent to the receipt of the newsletter.

27.11. Termination / Revocation – You may terminate the receipt of our newsletter at any time, i.e. revoke your consent. A link to cancel the newsletter can be found at the end of each newsletter. If the users have only subscribed to the newsletter and terminated this registration, their personal data will be deleted.

28. Invoicing and payment (for business customers)

28.1. When creating the invoice and payment, the billing details of the business customer for processing and payment of the bills are acc. Art. 6 para. 1 lit. b) DSGVO processed.

28.2. The information provided by business customers can be stored and processed on the invoice itself, on billing systems and systems for payment.

28.3. We use the billing system “smallinvoice” of the supplier Laurens Systems GmbH, Sihiquai 125, 8005 Zurich, Switzerland, on the basis of our legitimate interests (efficient and fast invoicing). For this purpose, we have entered into a contract with Laurens Systems with so-called standard contractual clauses, in which Laurens Systems commits itself to processing the data only in accordance with our instructions and compliance with the EU data protection standard. Switzerland is considered a safe third country within the meaning of § 4b BDSG.

28.4. We use the system for payment “Payrexx” from the provider Payrexx AG, Burgstraße 18, 3600 Thun, Switzerland, on the basis of our legitimate interests (simple and quick payment of the bill for the customers). For this purpose, we have entered into a contract with Payrexx with so-called standard contractual clauses, in which Payrexx commits itself to processing the data only in accordance with our instructions and compliance with the EU data protection standard. Switzerland is considered a safe third country within the meaning of § 4b BDSG. Journeyman does not have access to credit card numbers used in the payment process.

28.5. We delete the requests, if they are no longer required. We check the necessity every two years; Inquiries from customers who have a customer account, we store permanently and refer to the deletion on the details of the customer account. In the case of legal archiving obligations, the deletion takes place after its expiration (end of commercial law (6 years) and tax law (10 years) retention obligation).

29. Taboola

29.1. On the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO) we use the marketing and remarketing services of Taboola Inc., Oneustonsq, 40 Melton Street, 13th Floor, London, NW1 2FD OR 28 West 23rd St. 5th fl., New York, NY 10010 (hereinafter “Taboola”). Taboola may collect data automatically for advertising and market research purposes. This information may also be used to display ads to only those users who have also shown an interest in our online offering or who have certain characteristics (e.g. interests in certain topics or products, the determined by the visited websites. We are also able to track the conversion of the respective campaign.

29.2. The information is stored in compliance with the legally established retention periods and then automatically deleted. You can find more information about Taboola’s data privacy policy at: https://www.taboola.com/privacy-policy. You may object to this data processing by clicking on the following opt-out link: https://www.taboola.com/privacy-policy#optout

30. Outbrain

30.1. On the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO) we use the marketing and remarketing services of Outbrain UK Ltd., 5 New Bridge Street, London, EC4V 6JA, Großbritannien (“Outbrain”). Outbrain may collect data automatically for advertising and market research purposes. This information may also be used to display ads to only those users who have also shown an interest in our online offering or who have certain characteristics (e.g. interests in certain topics or products, the determined by the visited websites. We are also able to track the conversion of the respective campaign.

30.2. The information is stored in compliance with the legally established retention periods and then automatically deleted. You can find more information about Outbrains’s data privacy policy at: https://www.outbrain.com/legal/privacy. You may object to this data processing. For that, see section 2 (Users > Your rights) within the data privacy policy.

31. Integration of services and content of third parties

31.1. Based on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO), we make use of content or services offered by third-party providers in order to provide their content and services, such as include videos or fonts (collectively referred to as “content”). This always presupposes that the third-party providers of this content perceive the IP address of the users, since they could not send the content to their browser without the IP address. The IP address is therefore required for the presentation of this content. We endeavor to use only content whose respective providers use the IP address solely for the delivery of the content. Third parties may also use so-called pixel tags (invisible graphics, also referred to as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may include, but is not limited to, technical information about the browser and operating system, referring web sites, visit time, and other information regarding the use of our online offer.

31.2. The following presentation provides an overview of third-party providers as well as their contents, as well as links to their data protection statements, which contain further information on the processing of data and, for already mentioned here, contradictory possibilities (so-called opt-out):

– If our customers use the payment services of third parties (for example, PayPal or Sofortüberweisung), the terms and conditions and the privacy notices of the respective third-party providers, which are retrievable within the respective websites, or transactional applications apply.
– External fonts from Google, LLC., https://www.google.com/fonts („Google Fonts“). The integration of Google fonts is done by a server call on Google (usually in the US). Data protection: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated.
– Maps provided by the third-party Google Maps service, Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Data protection: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.
– Videos from the platform “YouTube” by the third party Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Data protection: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated.
– Our online offer includes features of the Google+ service. These features are offered through third-party Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. If you’re logged in to your Google+ account, you can link the contents of our pages to your Google+ profile by clicking the Google+ button. This allows Google to associate your visit to our pages with your user account. We point out that we as the provider of the pages are not aware of the content of the transmitted data and their use by Google+. Data protection: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated.
– Web analytics and optimization using the Hotjar service, third-party Hotjar Ltd, Level 2, St Julian’s Business Center, 3, Elia Zammit Street, St Julian’s STJ 1000, Malta, Europe. With Hotjar movements on the websites where Hotjar is used can be traced (so-called heat maps). For example, you can see how far users are scrolling and which buttons users click how often. Furthermore, technical data such as selected language, system, screen resolution and browser type are recorded. Here, at least temporarily during the visit to our website, profiles of users can be created. Furthermore, using Hotjar it is also possible to obtain feedback directly from the users of the website. In this way, we gain valuable information to make our websites faster and more customer-friendly. Data protection: https://www.hotjar.com/privacy. Opt-Out: https://www.hotjar.com/opt-out.
– External code of the JavaScript framework “jQuery” provided by the third-party jQuery Foundation, https://jquery.org.

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